Project time tracking dashboard template for Agency
A project time tracking dashboard tailored for a client services team. Which clients and projects are actually profitable once you count the hours? Upload your own CSV or Google Sheet and it charts billable vs non-billable hours, utilization rate, hours by project automatically — free, no signup.
KPIs this dashboard tracks
the ratio that decides agency profitability
idle capacity and burnout both show up here
reveals scope creep before it eats the margin
what you really earn after unbilled time
agencies live and die by client concentration
predictable retainer income vs lumpy project work
Charts it builds
- Hours by project — bar of
hoursbyproject - Billable ratio over time — line of
billable_ratiobyweek
Columns your data needs
Map your spreadsheet to these (messy headers are matched automatically):
dateprojectpersonhoursbillablerateclientretainer
Benchmark
Healthy agencies keep any single client under ~25% of revenue and billable utilization near 70%.
What to look for
For a agency project time tracking view, the metrics that move decisions are billable vs non-billable hours and utilization rate. Healthy agencies keep any single client under ~25% of revenue and billable utilization near 70%.
FAQ
At minimum: date, project, person, hours, billable, rate, client, retainer. Dashboard AI maps messy real-world headers to these automatically.
Billable vs non-billable hours (the ratio that decides agency profitability); Utilization rate (idle capacity and burnout both show up here); Hours by project (reveals scope creep before it eats the margin); Effective hourly rate (what you really earn after unbilled time).
Healthy agencies keep any single client under ~25% of revenue and billable utilization near 70%.
Paste a few rows of CSV (with a header row). Runs entirely in your browser — nothing is uploaded.